You will need to know how to password protect a Word for Mac 2011 document if you are creating something that contains sensitive information. This is a feature that is shared among most versions of Microsoft Word, and it is a good solution if you have a document that you only want a few people to be able to read.
Our tutorial will explain how to locate the feature in Word 2011 that allows you to add and create a password for your document. It is important to save the document when you have finished so that this setting applies to the document.
You can then share the document and the password with anyone that you want to be able to read it. Password Protect a Word for Mac 2011 Document The steps in this article will allow you to add a password to a document with the Word for Mac 2011 program. Anyone that tries to open the document will need to know the password that you set in the steps below.
To protect and unprotect cells in a Word table, do the following: Create the table and enter the labels or values you want to protect as you normally would. Select a cell where you want users to. When you make forms in Excel 2011 for Mac, you'll be turning worksheet protection on and off frequently. You must turn off worksheet protection when you want.
Step 1: Open your document in Word for Mac 2011. Step 2: Click Word at the top of the screen, then click Preferences. Step 3: Click the Security button at the bottom of the window. Step 4: Type the password that you want to require in order for anyone to open the document into the Password to open field, then click the OK button at the bottom of the window. Step 5: Type the password again into the Reenter password to open field, then click the OK button.
Step 6: Save the document to apply your changes. The next time you or anyone attempts to open the document, you will get a prompt like in the image below before it can be viewed. Do you need to send someone a PDF? You can with just a couple of simple steps.
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Locking Document Formatting Like most modern word processors, Word fits into the category of fritterware—programs with so many formatting bells and whistles that you can end up frittering away hours and hours by tweaking fonts, colors, alignments, and so on. Whether you think of such activity as 'frittering' depends on your point of view, but we all agree that a well-formatted document makes a better impression than a plain or sloppy-looking one. So no matter how much time you've devoted to getting your document just so, the last thing you want is another person running roughshod over your careful look and layout. Fortunately, Word offers the capability to lock your document's formatting, which prevents others from changing the formatting unless they know the password.
Here are the steps to follow:. Choose Review, Protect Document (or choose Developer, Protect Document) and then click Restrict Formatting and Editing. Word displays the Restrict Formatting and Editing task pane. Click to activate the Limit Formatting to a Selection of Styles check box. Click Settings to display the Formatting Restrictions dialog box, shown in. Use the Formatting Restrictions dialog box to restrict the formatting another user can apply to a document.
In the Checked Styles Are Currently Allowed list, deactivate the check box next to each style that you want to disallow. Alternatively, use the following buttons to set the check boxes:.
A ll—Click this button to activate all the check boxes and thus enable unauthorized users to apply formatting using only the existing styles; these users cannot modify the existing styles or create new styles. Recommended Minimum—Click this button to activate the check boxes for only those styles that Word determines are necessary for the document. None—Click this button to deactivate all the check boxes and thus prevent unauthorized users from changing any document formatting. Choose your formatting options:. Allow AutoFormat to Override Formatting Restrictions—Click to activate this check box if you want any AutoFormats that the user applies to affect restricted styles. Block Theme or Scheme S witching—Click to activate this check box to prevent the user from changing formatting by applying a formatting theme or scheme.
Bloc k Quick Style Set Switching—Click to activate this check box to prevent the user from changing formatting by applying a Quick Style. If Word warns you that the document contains disallowed styles, click Yes to remove them or click No to keep them. In the Restrict Formatting and Editing task pane, click Yes, Start Enforcing Protection. The Start Enforcing Protection dialog box displays. Type the password twice and then click OK.
Word disables all the formatting commands on the Ribbon. If you or another authorized user need to change the document formatting, choose Review, Protect Document (or choose Developer, Protect Document), click Restrict Formatting and Editing, and then click Stop Protection. Type the password, click OK, and then deactivate the Limit Formatting to a Selection of Styles check box.